Everything Your Business Needs, In One Place
WhizzFlow replaces your spreadsheets, accounting software, fleet tracker, invoicing tool, and HR system — with a single, integrated platform.
Mileage & Trips
Fleet Management
Full Accounting
Sales & Invoicing
HR & Payroll
Expenses & Receipts
Budgets & Alerts
Assets & Inventory
CO₂ & ESG
AI & Automation
Mileage & Reimbursements
Submit. Review. Reimburse.
Every trip auto-logged via GPS. Every submission routed through the approval chain. Every status change tracked live — Emailed, Awaiting Response, Reimbursed. No chasing, no spreadsheets.
app.whizzflow.com/reimbursements
Auto-start/stop via GPS, Bluetooth, or OBD-II
Automatic commute detection — deducts home/office distance
SKAT, IRS, HMRC + 30 more rate tables
Electric, petrol, diesel, hybrid, bicycle rates
Team Trips overview — every trip, every driver
Multi-level approvals: Member → Manager → Admin
Fleet Dashboard
LIVEActive Vehicles
24
On Route
12
Idle
8
VAN-003 • Mikkel K.
En route • ETA 14:30
TRK-007 • Lars P.
At client • 45 min
Fleet Management
Track Your Entire Fleet in Real-Time
See where every driver is, manage tasks and deliveries, monitor fuel efficiency, enforce geofences, and ensure driving hours compliance — all from one dashboard.
- Fleet Dashboard with real-time GPS map
- Location management — depots, clients, warehouses
- Task assignment & driver daily deliveries report
- Geofence alerts — know when vehicles enter/leave zones
- Fuel efficiency analytics per vehicle and driver
- Driving hours regulations compliance
- Odometer tracking and service reminders
- Live tracking with work-hours privacy protection
Full Accounting
Complete Double-Entry Bookkeeping, Built In
No need for a separate accounting tool. WhizzFlow includes a full chart of accounts, journal entries, bank reconciliation, and financial statements — all connected to your expenses, trips, and invoices automatically.
- Chart of Accounts with customizable account types
- Journal Entries with automatic posting from expenses
- Trial Balance, General Ledger, Profit & Loss, Balance Sheet
- Bank Reconciliation — match transactions to statements
- Period Close with locked periods for audit compliance
- Account Mappings to auto-categorize new transactions
- Opening Balances for migration from other systems
Financial Overview
Revenue (YTD)
DKK 2.4M
+18% vs last year
Expenses (YTD)
DKK 1.8M
on budget
Net Profit
DKK 580K
24% margin
Bank Balance
DKK 890K
Reconciled
Recent Journal Entries
Fuel expenses — MarchDKK 45,200
Payroll — MarchDKK 320,000
Invoice #1042 — TechHubDKK 89,500
Invoice Pipeline
Draft
3
Sent
8
Overdue
2
Paid
24
INV-1042 — TechHub ApS
Sent • Due Apr 30
INV-1038 — Nordic Logistics
Overdue • 12 days
INV-1035 — GreenEnergy
Paid • Mar 28
Sales & Invoicing
Professional Invoicing, End to End
Create, send, and track invoices from draft to payment. Manage your business partners, send payment reminders, and issue credit notes — all integrated with your accounting.
- Business Partners management (customers & vendors)
- Sales Invoices with Draft → Approved → Sent → Paid workflow
- Customizable Invoice Templates with your branding
- Invoice Tracker — outstanding, overdue, and collected
- Payment reminders and credit notes
- Auto-posts to accounting — no double entry
HR & Payroll
Employees, Salaries, and Payslips
Manage your entire workforce from hiring to payroll. Define salary structures, run payroll, generate payslips, and track employee records — with automatic accounting integration.
- Employee profiles with documents, contracts, and history
- Salary Structures — base pay, allowances, deductions
- Payroll Runs with approval workflow
- Payslip generation and distribution
- Auto-posts payroll to accounting journal
Jens Pedersen
Fleet Driver • Full-time
DKK 32,000/mo
Sarah Nielsen
Sales Manager • Full-time
DKK 45,000/mo
Lars Pedersen
Warehouse • Part-time
DKK 18,500/mo
Expenses, Receipts & Financial Operations
AI receipt scanning, document management with approval workflows, budgets, petty cash, loans, cheques, and vendor management.
AI Receipt OCR
99.8% accuracy. Extracts merchant, amount, date, VAT, line items in under 2 seconds. Supports 160+ currencies.
Document Center
Inbox → Pending → Approved → Paid workflow. Full audit trail. Email forwarding with auto-parsing.
Budgets & Alerts
Category budgets by team or company. Alerts at 75%, 90%, 100%. 6-month trend analysis. Anomaly detection.
Vendor Management
Track all your suppliers. Link purchase invoices to vendors. Monitor spending per vendor over time.
Petty Cash
Track small cash transactions. Assign petty cash custodians. Auto-replenishment alerts.
Loans & Advances
Employee salary advances and company loans. Track disbursements, repayments, and outstanding balances.
Cheque Management
Write, approve, sign, and dispatch cheques. Multi-step approval workflow with full audit trail.
Company Cards
Flag company card transactions automatically. Separate reimbursement from company expenses effortlessly.
Assets & Inventory
Track Every Asset Your Company Owns
From laptops to vehicles to office furniture — register, assign, depreciate, and audit all company assets. Track stock inventory with quantities and valuations.
- Asset register with photos, barcodes, and locations
- Assign assets to employees with transfer history
- Depreciation tracking (straight-line, declining balance)
- Asset audits — verify physical existence of assets
- Stock inventory with quantities, valuations, and alerts
IT Equipment
47
assets tracked
Vehicles
12
in fleet
Furniture
86
items
Stock Items
234
SKUs
Plus Everything Else
AI Assistant
Ask questions, plan routes, schedule tasks, get reminders for pending expenses — by voice or text.
CO₂ & ESG
Track emissions per trip, per driver, per vehicle. Electric vs petrol breakdown. Scope 3 reporting ready.
Reports
Mileage reports, budget reports, monthly summaries, CO₂ reports. One-click PDF/CSV export.
Multi-Currency
30+ currencies with daily ECB exchange rates. Perfect for multinational operations.
Task Management
AI route planner, calendar sync, multi-stop optimization, automatic reminders for unsubmitted trips.
Mobile App
Full-featured iOS and Android apps for drivers. Track, scan, submit — on the road.
Passwordless Auth
WebAuthn/FIDO2 passkeys and Google SSO. No passwords to manage for your team.
Weekly Reports
Automated weekly email summaries for admins with trip counts, expenses, and team activity.
Three Roles. Complete Control.
Every team member sees exactly what they need — nothing more.
Admin
Full control over company settings, teams, rates, budgets, accounting, payroll, fleet, assets, and all data. The workspace owner.
Manager
Team lead. Reviews and approves trips, expenses, and tasks from team members. Sees team-level data and reports.
Member
Logs trips, uploads receipts, submits expenses for approval. Manages their own vehicle and tasks.
Built for Every Industry
Healthcare
Home visits, patient rounds, multi-facility travel with per-visit documentation.
Construction
Jobsite travel with GPS verification. Crew reimbursements across multiple projects.
Sales Teams
Territory management, client visit tracking, and expense reporting in one workflow.
Government & NGOs
Grant-compliant documentation, audit trails, and transparent reporting.
Ready to Run Your Business From One Platform?
No more juggling 5 different tools. WhizzFlow brings mileage, fleet, accounting, invoicing, payroll, and operations together.