One Platform. Every Operation.
Mileage tracking, fleet management, full accounting, sales invoicing, payroll, asset management, budgets, and AI-powered automation — all in one platform.
10+
Modules in one platform
3
Roles: Admin, Manager, Member
30+
Countries' mileage rates
99.8%
AI receipt OCR accuracy
Everything Your Business Needs, In One Place
WhizzFlow replaces your spreadsheets, accounting software, fleet tracker, invoicing tool, and HR system — with a single, integrated platform.
Mileage & Trips
Fleet Management
Full Accounting
Sales & Invoicing
HR & Payroll
Expenses & Receipts
Budgets & Alerts
Assets & Inventory
CO₂ & ESG
AI & Automation
The Mileage Tracker Your Team Will Love
Give every team member a sleek GPS tracker. Automatic trip detection means no more forgotten entries. Auto-classifies business vs personal, commute detection built in.
- check_circle Auto-start/stop via GPS, Bluetooth, or OBD-II
- check_circle Automatic commute detection — deducts Home↔Office distance
- check_circle Denmark (SKAT), USA (IRS), UK (HMRC), 30+ countries pre-loaded
- check_circle Different rates for electric, petrol, diesel, hybrid, bicycle
- check_circle Team Trips overview — see all trips across the company
- check_circle Multi-level approvals: Member → Manager → Admin
Approval Workflow
Member submits
Trip + receipt uploaded
Manager reviews
Verifies GPS route & receipt
Admin approves & reimburses
Final sign-off & payment
Fleet Dashboard
LIVEActive Vehicles
24
On Route
12
Idle
8
VAN-003 • Ahmed K.
En route • ETA 14:30
TRK-007 • Lars P.
At client • 45 min
Track Your Entire Fleet in Real-Time
See where every driver is, manage tasks and deliveries, monitor fuel efficiency, enforce geofences, and ensure driving hours compliance — all from one dashboard.
- check_circle Fleet Dashboard with real-time GPS map
- check_circle Location management — depots, clients, warehouses
- check_circle Task assignment & driver daily deliveries report
- check_circle Geofence alerts — know when vehicles enter/leave zones
- check_circle Fuel efficiency analytics per vehicle and driver
- check_circle Driving hours regulations compliance
- check_circle Odometer tracking and service reminders
- check_circle Live tracking with work-hours privacy protection
Complete Double-Entry Bookkeeping, Built In
No need for a separate accounting tool. WhizzFlow includes a full chart of accounts, journal entries, bank reconciliation, and financial statements — all connected to your expenses, trips, and invoices automatically.
- check_circle Chart of Accounts with customizable account types
- check_circle Journal Entries with automatic posting from expenses
- check_circle Trial Balance, General Ledger, Profit & Loss, Balance Sheet
- check_circle Bank Reconciliation — match transactions to statements
- check_circle Period Close with locked periods for audit compliance
- check_circle Account Mappings to auto-categorize new transactions
- check_circle Opening Balances for migration from other systems
Financial Overview
Revenue (YTD)
DKK 2.4M
+18% vs last year
Expenses (YTD)
DKK 1.8M
on budget
Net Profit
DKK 580K
24% margin
Bank Balance
DKK 890K
Reconciled
Recent Journal Entries
Invoice Pipeline
Draft
3
Sent
8
Overdue
2
Paid
24
INV-1042 — TechHub ApS
Sent • Due Apr 30
INV-1038 — Nordic Logistics
Overdue • 12 days
INV-1035 — GreenEnergy
Paid • Mar 28
Professional Invoicing, End to End
Create, send, and track invoices from draft to payment. Manage your business partners, send payment reminders, and issue credit notes — all integrated with your accounting.
- check_circle Business Partners management (customers & vendors)
- check_circle Sales Invoices with Draft → Approved → Sent → Paid workflow
- check_circle Customizable Invoice Templates with your branding
- check_circle Invoice Tracker — outstanding, overdue, and collected
- check_circle Payment reminders and credit notes
- check_circle Auto-posts to accounting — no double entry
Employees, Salaries, and Payslips
Manage your entire workforce from hiring to payroll. Define salary structures, run payroll, generate payslips, and track employee records — with automatic accounting integration.
- check_circle Employee profiles with documents, contracts, and history
- check_circle Salary Structures — base pay, allowances, deductions
- check_circle Payroll Runs with approval workflow
- check_circle Payslip generation and distribution
- check_circle Auto-posts payroll to accounting journal
Ahmed Al-Rashid
Fleet Driver • Full-time
DKK 32,000/mo
Sarah Nielsen
Sales Manager • Full-time
DKK 45,000/mo
Lars Pedersen
Warehouse • Part-time
DKK 18,500/mo
Expenses, Receipts & Financial Operations
AI receipt scanning, document management with approval workflows, budgets, petty cash, loans, cheques, and vendor management.
AI Receipt OCR
99.8% accuracy. Extracts merchant, amount, date, VAT, line items in under 2 seconds. Supports 160+ currencies.
Document Center
Inbox → Pending → Approved → Paid workflow. Full audit trail. Email forwarding with auto-parsing.
Budgets & Alerts
Category budgets by team or company. Alerts at 75%, 90%, 100%. 6-month trend analysis. Anomaly detection.
Vendor Management
Track all your suppliers. Link purchase invoices to vendors. Monitor spending per vendor over time.
Petty Cash
Track small cash transactions. Assign petty cash custodians. Auto-replenishment alerts.
Loans & Advances
Employee salary advances and company loans. Track disbursements, repayments, and outstanding balances.
Cheque Management
Write, approve, sign, and dispatch cheques. Multi-step approval workflow with full audit trail.
Company Cards
Flag company card transactions automatically. Separate reimbursement from company expenses effortlessly.
Track Every Asset Your Company Owns
From laptops to vehicles to office furniture — register, assign, depreciate, and audit all company assets. Track stock inventory with quantities and valuations.
- check_circle Asset register with photos, barcodes, and locations
- check_circle Assign assets to employees with transfer history
- check_circle Depreciation tracking (straight-line, declining balance)
- check_circle Asset audits — verify physical existence of assets
- check_circle Stock inventory with quantities, valuations, and alerts
IT Equipment
47
assets tracked
Vehicles
12
in fleet
Furniture
86
items
Stock Items
234
SKUs
Plus Everything Else
AI Assistant
Ask questions, plan routes, schedule tasks, get reminders for pending expenses — by voice or text.
CO₂ & ESG
Track emissions per trip, per driver, per vehicle. Electric vs petrol breakdown. Scope 3 reporting ready.
Reports
Mileage reports, budget reports, monthly summaries, CO₂ reports. One-click PDF/CSV export.
Multi-Currency
30+ currencies with daily ECB exchange rates. Perfect for multinational operations.
Task Management
AI route planner, calendar sync, multi-stop optimization, automatic reminders for unsubmitted trips.
Mobile App
Full-featured iOS and Android apps for drivers. Track, scan, submit — on the road.
Passwordless Auth
WebAuthn/FIDO2 passkeys and Google SSO. No passwords to manage for your team.
Weekly Reports
Automated weekly email summaries for admins with trip counts, expenses, and team activity.
Three Roles. Complete Control.
Every team member sees exactly what they need — nothing more.
Admin
Full control over company settings, teams, rates, budgets, accounting, payroll, fleet, assets, and all data. The workspace owner.
Manager
Team lead. Reviews and approves trips, expenses, and tasks from team members. Sees team-level data and reports.
Member
Logs trips, uploads receipts, submits expenses for approval. Manages their own vehicle and tasks.
Built for Every Industry
Healthcare
Home visits, patient rounds, multi-facility travel with per-visit documentation.
Construction
Jobsite travel with GPS verification. Crew reimbursements across multiple projects.
Sales Teams
Territory management, client visit tracking, and expense reporting in one workflow.
Government & NGOs
Grant-compliant documentation, audit trails, and transparent reporting.
Ready to Run Your Business From One Platform?
No more juggling 5 different tools. WhizzFlow brings mileage, fleet, accounting, invoicing, payroll, and operations together.